Data Protection & Security
Secure. Reliable. GDPR Compliant.
Your company and personal data are optimally protected with us – in multiple certified data centers in Frankfurt and Finland, with state-of-the-art encryption and strict GDPR compliance.
Our Security Standards at a Glance
- GDPR-Compliant Data Storage
All personal data is stored and processed exclusively in certified data centers in Frankfurt (Germany) and Finland. Our processes are fully GDPR compliant and regularly audited.
- State-of-the-Art Encryption
All data transmissions are encrypted using TLS (at least version 1.2). Sensitive information is also stored encrypted in the database (at rest). This ensures your data is reliably protected against unauthorized access.
- Multi-Level Access Security
With two-factor authentication (2FA) and optional IP restrictions, we ensure that only authorized users have access to sensitive data. When logging in from new locations, an additional two-factor verification is automatically required.
Secure Server Locations in Europe
Your data is stored and processed exclusively in the certified AWS data center in Frankfurt (Germany). AWS is ISO/IEC 27001 certified. As a result, all data remains within the European legal area and is subject to strict EU data protection regulations.
Permission Sets & Role Management
With permission sets, you can define granularly which additional permissions users receive beyond their role. This allows you to flexibly assign individual access rights without creating new roles.
Permission Sets
4| Name | Created by | Assigned Users | Risk |
|---|---|---|---|
HR Leserechte Read access to personnel files and master data | Anne Fischer | 5 | 25% |
Dokumentenverwaltung Management of contracts and documents | Anne Fischer | 3 | 45% |
Recruiting Zugang Access to applicants and job postings | Thomas Weber | 2 | 35% |
Admin Extras Extended system settings and configuration | System | 1 | 85% |
Complete Change Logs
All security-relevant changes are automatically logged and retained for 60 days: changes to roles, permission sets, or user permissions – every action is traceable and documented in an audit-proof manner.
Change Log
| Type | Area | Changes | Changed by | Date |
|---|---|---|---|---|
| Updated | User Role Lisa Meyer | Role: Employee → HR Manager | Anne Fischer | 22.01.2026, 14:32 |
| Created | Permission Set Assignment Max Mustermann | Permission Set: HR Leserechte | Anne Fischer | 22.01.2026, 11:15 |
| Updated | Role HR-Manager | Edit documents: No → Yes | Anne Fischer | 21.01.2026, 16:48 |
| Deleted | Role Praktikant | Role deleted | Anne Fischer | 21.01.2026, 09:22 |
| Deleted | Permission Set Assignment Peter Müller | Permission Set: Admin Extras | Anne Fischer | 20.01.2026, 15:07 |
Frequently Asked Questions about Data Protection & Security
All data is stored exclusively in certified data centers in Frankfurt (Germany) and Finland. Storage outside the EU does not take place.
Yes, all our processes are fully GDPR-compliant. Should proof or further information be required, we will provide it upon request.
We use modern security mechanisms such as two-factor authentication (2FA), role-based access rights, optional IP restrictions, and comprehensive logging of all accesses.
Yes, in the Emplovia security dashboard, administrators can view all security-relevant events and centrally manage settings such as two-factor authentication (2FA) and IP restrictions.
All data is encrypted during transmission (TLS) as well as when storing sensitive information (at rest).
Your data is generally not shared with third parties. In the case of add-ons or integrations that require data sharing, this only takes place with your explicit consent. Your data remains GDPR-compliant at all times.
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